Privacy Policy
This website (the “Site”) is owned and operated by Rutledge & Co. LLC. Throughout this policy, terms such as “we,” “us,” and “our” refer to Rutledge & Co. LLC along with our subsidiaries and affiliates.
This Privacy Policy describes the type of information we collect from you when you visit www.RutledgeAndCoRE.com or utilize our various products, technology solutions, and professional offerings. It details our standards for:
- The specific data we gather from you.
- How we utilize and store your information.
- Under what circumstances we may share your information.
- The measures we take to protect your data.
Please note that our services are designed for and intended exclusively for residents of the United States.
We are committed to safeguarding your personal information while ensuring a seamless and secure online experience. Please note that this Privacy Notice is a core component of our broader Terms of Service for our Site.
We reserve the right to modify this Privacy Notice at any time without prior notice. To stay informed, we encourage you to review this page periodically for the latest version.
By sharing your personal data with us, you agree to the collection, use, and disclosure of your information as outlined in this policy. Continued use of our website following any updates to this policy constitutes your acceptance of those changes. If you do not agree with these terms, please refrain from providing any personal details through this site. By using our Site, you agree to this Privacy Policy. Please note that this Privacy Notice does not apply to information collected by us offline or through any other means.
We strictly limit the use of your data to the specific purposes detailed in the sections below.
Personal Information
Personal information refers to any data that identifies you, such as your name, physical address, email, or phone number. While providing this information is entirely your choice, it is often necessary to facilitate our specific services.
How We Collect Your Data
- Account Registration: When you create an account or fill out our contact forms, we collect details like your contact information and your specific real estate preferences (e.g., property type, price range, and location).
- Direct Interaction: We collect information you voluntarily share when you call us, email us, inquire about a listing, fill out any of our surveys or respond to our requests.
- Rental Application: When you submit a rental application through our Site, we collect specific high-sensitivity data required for processing your request. This information is treated with an elevated level of security and includes your Social Security Number (SSN), date of birth, bank account details and other financial identifiers, as well as current and previous employer information, including salary and position. Please note that rental applications and the sensitive information contained therein (such as SSNs) may be processed by a third-party service provider on our behalf. These providers are contractually obligated to maintain the confidentiality and security of your information and are prohibited from using your sensitive data for any purpose other than providing the requested screening services.
- Automated Collection: We automatically track certain technical data during your visit, such as your IP address, device and browser type, to better understand how you interact with our Site. We also collect information through cookies, web beacons, pixel tags, Google Analytics & other tracking technologies. We use these analytics to evaluate the effectiveness of our marketing and to compile site usage statistics, helping us improve our overall service and outreach.
Information We Collect from Third Parties
To provide a more comprehensive real estate service, we may gather or receive information about you and your property from outside sources. This helps us ensure the data we provide is accurate and relevant. Our sources of third party data include:
- Social Media Platforms: If you choose to link your account or log in via a social media service (such as Facebook), or use an app that interfaces with our services (such as Google), we may receive information from those platforms. You can usually manage what data is shared with us by adjusting the privacy settings on your respective social media accounts.
- Public Property Records: We collect data regarding individuals and real estate through public databases. This includes property ownership details, valuation history, and tax records maintained by local, county, or state agencies.
- Professional Associates: We may receive information from other third-party partners or public databases to supplement the information you provide directly.
Integrating these external data points allows us to verify property details, streamline your application process, and provide a more robust picture of the current real estate market.
How We Use Your Data
We use the data we collect (including personal information) to ensure our services remain functional, relevant, and secure. By using our services, you authorize us to use your personal information to enhance your experience.
While we do not sell your personal information to unaffiliated third parties for their commercial use, we may share your data in the following specific circumstances:
Core Operations & Communication
- To present our Site and its content to you and provide the specific products or services you request.
- To fulfill your requests, identify search preferences and respond to your inquiries.
- To combine the data you provide with publicly available information to ensure our records remain up-to-date.
- To send administrative notices regarding your account, including billing, collections, and updates about changes to our Site or offerings.
- To carry out our duties and enforce our rights resulting from any agreements made between you and Rutledge & Co.
- To enable your participation in interactive features on our Site.
- To communicate with third parties who, in our reasonable judgment, are providing or seeking the information as your authorized or appointed legal agent.
- To facilitate our operations, we share information with trusted third-party service providers who perform essential tasks on our behalf, such as website hosting, data analysis, customer research, and managing digital or physical communications, under strict instructions that prohibit them from using or disclosing your personal data for any outside marketing purposes.
Marketing & Personalization
- To provide information about goods or services, offered by us or third parties, that may align with your interests.
- To display advertisements to specific target audiences. While we do not disclose your personal information to these advertisers without consent, please note that interacting with an ad may lead the advertiser to assume you meet their target criteria.
- For any other purpose described at the time you provide the information, or for any other reason with your explicit consent.
- To work with third-party partners to analyze site performance and improve our digital offerings.
We may share your information with property owners, listing sponsors, or landlords whose properties are featured on our Site to facilitate the potential sale or lease of their real estate through our services.
We may disclose your information to law enforcement, government agencies, or authorized third parties to comply with legal obligations or to detect and prevent fraud, theft, and other harmful activities. Additionally, this data sharing supports our internal security audits and ensures compliance with our corporate policies and contractual requirements.
SMS and Mobile Communications
If you provide your phone number to us, you agree to receive communications via voice or text message. We will only use this information to provide the specific services you requested or to respond to your inquiries. You can opt-out of text messages at any time by replying “STOP” to any message you receive. Message and data rates may apply depending on your mobile carrier and plan. We do not sell your SMS consent data to third parties for their own marketing purposes or any other purpose.
Disclosure of Your Data
We may share non-identifying, aggregated data about our users without restriction. However, we only disclose personal information as described below:
Internal and Operational Sharing
- To our subsidiaries and corporate affiliates for business purposes.
- To trusted third parties that manage our website hosting, payment processing, IT infrastructure, auditing, and email delivery.
- To contractors, consultants, and advisors who assist our daily operations.
Real Estate & Application Services
- To our associated agents to help you buy, sell, or lease property and to provide relevant marketing.
- To credit bureaus and agencies specifically to process your rental applications.
- Any information you share on our message boards or profile pages becomes public information. Use caution when posting.
Partnerships and Personalization
- To third parties involved in fulfilling a service or promotion you requested.
- To external platforms or websites that you have chosen to link with our services.
- To partners who help us deliver personalized content and measure the success of our advertising.
Legal and Business Transfers
- To a buyer or successor in the event of a merger, reorganization, or sale of assets where user data is part of the transferred business.
- To comply with court orders, laws, or government requests.
- To enforce our Terms of Service, handle billing and collections, or protect the safety and rights of our company, our clients, and others. This includes sharing data with organizations for fraud protection and credit risk reduction.
We will always disclose information to fulfill the specific reason you provided it, for any purpose we explained when the data was collected, or whenever we have your explicit consent.
Your Privacy Controls
We prioritize your privacy and provide the following protections:
- Your data will not be shared with third parties for their own marketing or promotional purposes.
- If you do not want us to use your information for our own marketing purposes, you can contact us directly at ioannis@rutledgeandcore.com or by mail at 195 Montague St, Ste 1427, Brooklyn, NY 11201.
Information Regarding Third Parties
If you provide us with personal information concerning another individual, such as a co-applicant, spouse, or reference, you are confirming that you have the legal authority to share that data with us.
By submitting this information, you represent that you have obtained the necessary consent from the individual and you permit us to use and process their information in accordance with this Privacy Policy. Please ensure you have the person’s explicit permission before sharing their details to avoid any privacy conflicts.
External Links and Third-Party Content
Our Site may feature links, references, or content hosted by third parties. Please be aware that these external sites operate independently of Rutledge & Co. and therefore we have little to no control over the privacy practices or content of outside websites. Our Privacy Notice applies strictly to our services; it does not extend to any third-party platforms. We strongly recommend that you review the specific privacy policies and terms of use for any external site you visit through a link on our platform.
Many of the third-party advertisers we work with provide their own tools for managing your privacy and opting out of data collection. Specifically, you can opt out of receiving targeted advertisements from companies that are members of the Network Advertising Initiative (NAI) by visiting the NAI’s official website (https://thenai.org/glossary/opt-out-mechanism/). Utilizing these industry-standard tools gives you broader control over how your information is used for interest-based advertising across the internet, not just on our Site.
Data Retention and Storage
We retain your personally identifiable information for as long as is reasonably and legally necessary to document and analyze our business activities, maintain archives for legal or administrative purposes and fulfill any of the objectives outlined in this policy.
We are committed to using your data responsibly and only for the business purposes described above to ensure a personalized and efficient real estate experience.
Protection of Minors
Our Services are designed for adults and are not intended for minors under 18 years of age. We do not knowingly solicit or collect personal data from anyone in this age group.
Important Restrictions: If you are under 18, please do not:
Register an account on the Website.
Use any interactive features or provide information through our Services.
Submit your name, address, phone number, email address, or any usernames to us.
Parental Concerns & Data Removal
If we discover that we have inadvertently collected personal information from a child under 18 without verified parental consent, we will take immediate steps to delete that information from our records.
If you believe we may have collected information from or about a minor under 18, please contact us immediately so we can address the situation at ioannis@rutledgeandcore.com or by mail at 195 Montague St, Ste 1427, Brooklyn, NY 11201.
Use of Cookies
Like many professional websites, Rutledge & Co. and our service providers utilize “cookies” to enhance your digital experience. These tools help us understand how you use our Site, allowing us to improve our content and tailor our offerings to your interests. They are typically aggregated in a way that they do not reveal your specific identity (e.g. demographic information, traffic data, logs, operating system, browser type and version).
Cookies are small text files downloaded to your device when you visit a website. They act as a memory for the Site, enabling it to recognize your device upon return. This technology allows you to:
Navigate between pages efficiently.
Save your preferences.
View online advertisements specifically relevant to your interests.
For a deeper dive into how cookies work, you can visit: https://www.kaspersky.com/resource-center/definitions/cookies
By continuing to browse this site, you agree to our use of cookies. By collecting data and utilizing cookies, we can continuously refine our services to provide a more tailored and efficient experience. Specifically, these insights allow us to:
Analyze Performance: Estimate our audience size and understand general usage patterns to improve site functionality.
Personalize Your Experience: Store your specific preferences so we can highlight properties and services that align with your unique interests.
Optimize Speed: Streamline the interface to accelerate your searches and reduce load times.
Provide Continuity: Recognize you instantly when you return, ensuring a seamless transition back to your saved work or searches.
These practices are designed to make your real estate journey on our platform as intuitive and personalized as possible.
Most web browsers are automatically configured to accept cookies. However, you have full control over how they are handled on your device:
You can adjust your browser settings to refuse all cookies or to notify you whenever one is being sent.
Cookies can be safely deleted from your system at any time through your browser’s management tools.
Please consult your browser’s “Help” section for specific guidance on managing these settings.
If you choose to disable cookies, you will still be able to navigate the Site; however, some advanced features and personalized services may not function at their full capacity.
Opting Out of Targeted Advertising
If you prefer that we do not use your information to deliver advertisements based on advertiser target-audience preferences, you may opt-out by sending an email with your request to ioannis@rutledgeandcore.com or by mail at 195 Montague St, Ste 1427, Brooklyn, NY 11201.
For this opt-out to function correctly, your browser must be configured to accept all cookies, as our system uses a specific cookie to recognize and honor your “do not track” preference.
Security Measures
At Rutledge & Co., we take the protection of your data seriously. We employ a multi-layered approach to ensure your personal information remains secure within our organization.
How We Protect Your Data
Encryption: Our Customer Relationship Management (CRM) data is encrypted to prevent unauthorized access.
Comprehensive Safeguards: We have implemented physical, electronic, and managerial protocols designed to shield the information we collect.
Organizational Oversight: We utilize technical and administrative measures to maintain high security standards across our internal operations.
Important Security Reminders
While we strive for maximum protection, it is important to keep the following in mind:
Data in Transit: We cannot control the privacy of information while it is traveling over the internet to reach us. We strongly recommend that you avoid including highly sensitive, proprietary, or confidential details in standard emails or contact forms.
No Absolute Guarantee: No transmission or storage system is foolproof. While we use industry-standard precautions, absolute security cannot be guaranteed by any entity.
Breach Notification: In the unlikely event that we believe your data security has been compromised, we will attempt to notify you promptly, typically via the email address we have on file.
While we maintain rigorous standards to protect your data, it is important to understand that any transmission of personal information through the internet or our services is done at your own risk. We are not responsible for any unauthorized circumvention of privacy settings or security measures implemented on our Site or through our services. We encourage you to take proactive steps in protecting your own data, such as using strong passwords and avoiding public Wi-Fi when sharing sensitive information.
Reporting a Concern
If you have any reason to believe that your interaction with us is no longer secure (for example, if you feel the security of your account has been compromised), please notify us immediately.
California & State-Specific Privacy Rights
Residents of certain states, including California, Colorado, Connecticut, and Virginia, may have additional rights regarding their personal information.
Right to Know and Access: You may request to know what personal information we have collected, used, or disclosed.
Right to Limit Use of Sensitive Personal Information: Because we collect sensitive data (such as Social Security Numbers and financial identifiers) for rental applications, you have the right to request that we limit the use of this information to only what is necessary to perform the services requested.
Shine the Light: California Civil Code Section 1798.83 permits CA residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please contact us at ioannis@rutledgeandcore.com or at 195 Montague St, Ste 1427, Brooklyn, NY 11201.
Do Not Track: Our Website does not currently respond to “Do Not Track” (DNT) browser signals, as no uniform industry standard for recognizing them has been established.
Your Rights: Access and Unsubscribe
We respect your right to control your personal data. In accordance with applicable laws and upon your request, we will:
Confirm what personal information we currently hold about you.
Update or correct any inaccuracies in your data.
Remove your information from our active databases.
We will fulfill specific requests to stop using your information, even if you previously gave us consent.
How to Unsubscribe
If you no longer wish to receive communications from Rutledge & Co., send an email to ioannis@rutledgeandcore.com with “Unsubscribe” in the subject line. Alternatively, you may unsubscribe by clicking on the “Unsubscribe” link at the bottom of each email from us.
Note on Future Contact: Once your request is processed, you will not receive further communications from us. However, communications will resume if you later open a new account, inquire about a specific property, or sign up for new newsletters or advertisements.
Accessibility
We are committed to ensuring our services are accessible to everyone. For more information on our accessibility standards or to request reasonable accommodation, please see the Accessibility Statement in our Terms of Service or contact us at ioannis@rutledgeandcore.com or by mail at 195 Montague St, Ste 1427, Brooklyn, NY 11201.
Questions and Updates
If you have any questions regarding this Privacy Policy or wish to update the personal details you have shared with us, please reach out to us at ioannis@rutledgeandcore.com or by mail at 195 Montague St, Ste 1427, Brooklyn, NY 11201. To help us process your request quickly, please include the specific email address associated with your account or inquiry.
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If you have any comments or questions regarding these Terms of Service, the Privacy Policy, the Standard Operating Procedures, or this website, please contact us at ioannis@rutledgeandcore.com.
Effective: May 14, 2026
Version 1.1